Facility Rental Policies

Effective July 1, 2024–Present

I acknowledge and understand that the facility permitted for rental use is being provided for the conduct of the type of activity specified in my application. The facility is subject to wear and tear, deterioration, and abuse. The outdoor portion of the facility is subject to the effects of weather and the forces of nature. It is recognized that the outdoor facilities are subject to animal and human damage and erosion, that the surface of such facilities may be uneven, defective or contain foreign objects. The Conejo Recreation & Park District (herein referred to as “CRPD”) will within the reasonable constraints of its facilities and budget, perform necessary maintenance on the facility. The undersigned agrees to carefully inspect and satisfy for him or her that the facilities provided are reasonably safe for their intended use. Once having conducted such inspection the undersigned agrees that he or she expressly assumes the risk of any defect in the premises herein occasioned by the want of inspection, maintenance and warning. The undersigned releases, waives, holds harmless and discharges CRPD from any and all liability or responsibility which arises out of the use of or the conditions of the premises herein. The undersigned agrees to be solely responsible for and all liability, claims, loss, damage, costs and expenses, including attorneys’ fees arising out of or resulting from any injury to persons or damage to property which arise out of its use of CRPD facilities. The undersigned shall indemnify, defend, and hold harmless CRPD, its officers, employees, and agents from any and all losses, costs, expenses, claims, liabilities, actions, or damages, including liability for injuries to any person or persons or damage to property arising at any time out of or in any way related to the undersigned’s use or occupancy of a facility or property controlled by CRPD, unless solely caused by the gross negligence or willful misconduct of CRPD, its officers, employees, or agents.

Compliance with All Applicable Law, Rules, & Regulations

The undersigned shall comply with all local, state, and federal laws and regulations related to the use of the facility and public gatherings. The undersigned also agrees to abide by all applicable local, state, and federal accessibility standards and regulations. The undesigned further agrees that it is solely responsible for reviewing and ensuring compliance with all applicable public health rules, regulations, orders, and/or guidance in effect at the time of the use of the facility including, but not limited to, physical distancing, limits on the size of gatherings, use of appropriate sanitation practices, etc. CRPD reserves the right to immediately revoke the undersigned’s right to use of the facility under this agreement should the undersigned fail to comply with any provision of this section.

Force Majeure Events

Notwithstanding anything to the contrary contained in this agreement, the CRPD shall be excused from its obligations under this agreement to the extent and whenever it shall be prevented from the performance of such obligations by any Force Majeure Event. For purposes of this agreement, a “Force Majeure Event” includes but is not limited to fires, floods, earthquakes, pandemic, epidemic, civil disturbances, acts of terrorism, regulation of any public authority, and other causes beyond their control. The undersigned waives any right of recovery against CRPD, and the undersigned shall not charge results of “acts of God” to CRPD, its officers, employees, or agents.

Effective July 1, 2024–Present

Groups shall be responsible for the condition in which they leave the premises.

• User groups are held responsible for all damages including sprinklers and turf areas.
• If District property has been damaged or abused beyond normal wear, the applicant shall be responsible for reasonable costs to replace, repair or clean such property (Article IV, Section 407).
• Motor vehicles are not to be driven on any field without written approval. Vehicles are to remain in designated parking areas only.

Athletic Organizations, Groups or Teams must have an approved permit for field use. Athletic Organizations, Groups or Teams using reservable fields without an approved permit will be charged the regular basic rate.

Field condition information may be obtained by going to our website at www.CRPD.org under parks and field conditions or by calling, (805) 381-1236 following rain. A $300.00 fine may be assessed for use of closed fields.

Amplified sound, whether for speech or music is prohibited on park property unless approved by the General Manager (Article II, Section 208). Submit an amplified sound request to the Reservations office.

Field Applications must be submitted to Reservations Office at least 14 days before date of use.

• $300.00 non-refundable deposit to be paid when Tournament application(s) are submitted.
• Additional Processing fees are not charged for Athletic Organizations reserving facilities for concession rooms, board meetings, award banquets, league picnics, and photo sessions which are considered an extension of the original allocation. Individual Team activities are identified as independent of the league and are assessed full reservation fees.
• Tournaments, camps, clinics, regional, picture day, meetings and banquets require separate permits.
• Game schedules are due upon request.
• Cancellation fees are assessed if dates are cancelled less than 10 business days prior to permit date.
• Organizations Field Directors or President must sign all applications for permits.
• Team rosters, including names and addresses of all participants, must be provided upon request of the Sports Supervisor.
• Current additional insured Certificate of Insurance and additional insured Endorsement must be on file or permit is void.
• Vendors, including food concessions, must be insured and approval by CRPD to operate.
• Groups may only paint or chalk with an approved marking material with CRPD approval for games only. No field marking for practice fields
• There shall be no removal of bleachers or permanent goal posts, or modification of park property without prior approval.
• Fields can not be sublet. Organization permitted is who must occupy the field.

Failure to comply with these or other rules, policies, and ordinances of the Conejo Recreation & Park District may result in immediate suspension or revocation of the permit.